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Agreements- Compliance Plan

Compliance Agreements help to simplify violation compliance for specific clients, or a group of clients.

Last Updated: April 23, 2025

Applies to:

Shippers, Brokers, Carriers, and Partners

Solution Overview:

Compliance Agreements are designed to streamline the management of compliance violations for individual clients or as a comprehensive solution for a group of clients. These agreements facilitate the tracking of issues such as Broken Pallets and other violations, providing the Accounting team with the necessary data to make invoice deductions when required. Additionally, our system allows for the application of an Admin Fee to specific violations. You can use the provided editable default Compliance Agreement or create a custom agreement tailored to your needs.

How to create a Compliance Agreement 

This guide will walk you through creating a Compliance Agreement using G2mint

1. Click "Agreement" then "Compliance"

Choose "Compliance" by first clicking on the "Agreement" header.
Click 'Agreement' then 'Compliance'

2. Click "Create New."

Simply click the green "Create New" button in the top right hand corner of your screen to create a new agreement, or click on the pencil icon next to an existing agreement to edit an existing one.
Click 'Create New.'

3. Enter Header Information

Enter the agreement type, name, and owning account, click "Next" to proceed.
Enter Header Information

4. Click "Coverage"

Select "Coverage."
Click 'Coverage'

5. Enter your coverage area if needed, then click "Rate Tiers"

If you would like this compliance agreement applied to specific areas, you can enter them here. Leaving the areas blank will allow them to be applied to any shipments regardless of area. Once finished, click "Rate Tiers"
Enter your coverage area if needed, then click 'Rate Tiers'

6. Fill the Category Name

Enter the category name in the free text field. In this example, we will enter "Handling Units" but you can enter whatever type of compliance agreement you would like. Click the small green plus icon next to the text to save the changes.
Fill the Category Name

7. Fill the code field

Fill in the text box with "HU-1" to signify we are creating a record for handling unit violation type 1.
Fill the code field

8. Fill the description field

Enter the desired text. We will use code "HU-1" to signify a broken pallet violation.
Fill the description field

9. Click "Fixed - Amount"

Choose "Fixed - Amount" or "Fixed-Percentage" depending on how you would like to charge the violation.
Click 'Fixed - Amount'

10. Click "Per Violation"

Select "Per Violation" or "Per Qty"
Click 'Per Violation'

11. Fill in the "Amount" field

Input the fee for each violation in the "Amount" field. In this case, we will enter $5.
Fill in the 'Amount' field

12. Click "Next"

Proceed by selecting "Next."
Click 'Next'

13. Update the status then click "Save"

Set the status to "In Production" then click save.
Update the status then click 'Save'
This guide covered the process of creating a Compliance Agreement in G2mint.

 

Compliance Agreement Plan terms:

Overview

  • Plan Name: A Compliance Agreement can be made up of multiple plans.  This Plan Name allows for unique plan names within an Agreement.
  • Description: Optional field to add additional detail
  • Effective/Expiration: Effective date is a required field, while Expiration date is optional.
  • Modes: Leave blank if applies to all modes.  Multiple modes can be selected.
  • Freight Terms: Determine if the agreement applies to specific terms, such as Collect, Prepaid or Third Party.  Leave blank if the agreement applies to all terms.
  • Direction: If this plan is specific to Direction, select from dropdown here.

Coverage

  • From/To: A Compliance Agreement can be defined by specific Coverage Areas.  If that is the case, assign Areas here.  Note: Coverage areas are created in the Configurations section in "Areas."
  • Both Ways: Select checkbox if agreement is applied to coverage area going both ways.  Leave blank if it is only one direction.

Rate Tiers

  • Type Category Name: Category Name is a "freeform text" that can specify the individual Category Name.  Multiple names can be created by selecting the "Plus" symbol.  After Category is created, entered required information including Code, Description, Apply Admin Fee checkbox, Charge Type, UOM, Amount and Min/Max.
  • Administration Type: Add an Admin Fee to the agreement
    • Category: Apply Admin Fee based upon the Category(s) created above.  If Category is selected, only the created Categories will appear as an option.
    • Code: Apply Admin Fee based upon the Code(s) created above.  If Code is selected, only the created Codes will appear as an option. 
    • Global: Select Global if you want Admin Fees determined by the checkbox Apply Admin Fee.  
  • Apply Admin Fee: Select this checkbox if this compliance plan has an admin fee associated with it.  If yes, set Admin Type to Global.