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Default Settings Finance/ Billing

G2Mint’s Billing settings allow shippers and brokers to define rules and conditions that automatically approve expected cost records and create payables when specified criteria are met. This gives teams greater control while allowing them to focus on managing exceptions.

Last Updated: September 12, 2025

Applies to:

Shippers, Brokers

 

 Note: This default setting can be done at the account level or at an individual customer level within Engage. The "Client-specific" mode setting will always override a "Default" setting.

Common Scenario(s)/Challenge (s):

For brokers or shippers who want to set controls that dictate when a carrier bill is audited and approved as well as minimize manual intervention. 

Solution Overview:

Managing your carrier bills is primarily handled in the Settle > Bills section, where expected costs are matched to carrier bills. By utilizing Default Settings, you can ensure carrier bills and associated cost records are only approved when specific requirements—such as document attachments or shipment statuses—are met.

1. Configure Approval Triggers

Triggers dictate the conditions that must be satisfied for an expected cost record to move to a "Payable" status.

  •  Mode: Define requirements and thresholds per specific transportation mode. Leaving this blank applies the rules to all modes.

  • Required Document: Require specific documentation (e.g., a POD attached to the BOL) before a freight bill can be processed.

Status: Specify the shipment status (e.g., "Delivered") required for auto-approval to trigger.


2. Set Up Financial Processing

Processing settings define your financial relationship and terms with your carriers.

  • Net Terms: Enter the standard billing terms for your carriers.

  • Quick Pay: Activate a default Quick Pay discount by selecting the checkbox and entering the percentage. If a carrier uses the G2Mint portal, they can choose to accept these default terms.

 

3. Establish Audit Thresholds

Audit thresholds determine the acceptable variance between an Expected Cost and the actual Carrier Bill.

  • Modes and Carrier: Criteria can be determined by Mode or specific Carrier.

  • Threshold Types: Set thresholds as a fixed dollar amount or a percentage.

  • Applies To: Link thresholds to the Total Cost or specific items like Linehaul, FSC, or Accessorials.



  • Create Billing Criteria: 
  •  
    The Finance Billing section within Default Settings allows for customized options in Billing your clients, including status triggers, net terms, quick pay and Audit threshold.

    1. Click "Default Settings"

    Select the "Default Settings" option within User Name.
    Click 'Default Settings'

    2. Click "Finance | Billing"

    Navigate to the "Finance & Billing" section from the dropdown menu.
    Click 'Finance | Billing'

    3. Enter "Trigger" details

    Enter the desired "Triggers", including Mode, Required Document, and the Status that triggers the need for that Document.
    Enter 'Trigger' details

    4. Click "Processing"

    Select the "Processing" tab from top navigation bar to create default Net Terms and activate default Quick Pay details.
    Click 'Processing'

    5. Enter "Processing" details

    Enter "Processing" details. In this example, we have set 30 Day Billing Terms, activated Quick Pay, and offered a 2% discount if paid within 5 days of receipt.
    Enter 'Processing' details

    6. Click "Audit Threshold"

    Select Audit Threshold from the top navigation bar to create a default tolerance determining when a financial document needs to be audited.
    Click 'Audit Threshold'

    7. Enter  "Audit Threshold" details

    Enter the "Audit Threshold" details. In this example, an LTL Shipment with a 1% or less discrepancy on Total Cost with a maximum variance of $25 will be auto-approved.
    Enter  'Audit Threshold' details

    8. Click "Save"

    Select "Save".
    Click 'Save'
    For further information, please reach us at support@g2mint.com.