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G2Mint Financials-General Overview

Learn the basics of how G2Mint handles the financial records

Last Updated:  May 2026

Applies to:

Shippers, Brokers

Common Scenario(s)/Challenge (s):

This article focuses on the general overview of how G2Mint allows customer to manage their carrier bills.

Solution Overview:

 Understanding G2Mint Data Architecture: How Shipment Records and Financial Tracking Work

Last Updated: May 2026

Applies to: Shippers, Brokers, and Billing Administrators

Overview

 

To understand how G2Mint manages your finances, it helps to think of a Shipment Record as a master parent folder. Inside this folder, G2Mint runs two parallel tracks simultaneously:

  1. The Customer Track (Revenue / Money In)
  2. The Carrier Track (Expense / Money Out)

Both tracks begin as temporary "Expected" placeholders. Once reviewed and approved, these records become your account payable records and account receivable records.

🔵 The Customer Track: Revenue (Money In)

This track manages what your customer owes you based on the agreed sell rate and any subsequent adjustments.

  • 1. Expected Charge Record: The moment a shipment is awarded, G2Mint automatically creates an Expected Charge placeholder inside the shipment folder (e.g., "We plan to bill the customer $1,500 based on our quote").
  • 2. Review & Verify: Before final billing, you review the record to account for any real-world changes (such as customer-approved accessorials or extra stops).
  • 3. The Transformation (Approval): When you click Approve, the Expected Charge record transforms into an official Invoice Record. It is then locked and ready to be sent to the customer.

🟢 The Carrier Track: Expenses (Money Out)

This track manages what you owe the carrier that hauled the freight, allowing you to catch errors before payouts are made. (Note this can also include Commissions as well but for example purposes this is focused on the basics).

  • 1. Expected Cost Record: Simultaneously, G2Mint creates an Expected Cost placeholder in your Settle > Bills > Expected Cost tab (e.g., "We plan to pay the carrier $1,200 based on their quote").
  • 2. Carrier Bill Arrival: Once the freight is delivered, the carrier sends their actual invoice—the Carrier Bill Record—into G2Mint via EDI, the carrier portal, or manual entry.
  • 3. Audit & Compare: You match the incoming Carrier Bill to your Expected Cost to review variances side-by-side (e.g., checking if an extra $100 detention charge is valid).
  • 4. The Transformation (Approval): When you click Approve, the Expected Cost record is closed out and vanishes from the Expected Cost grid. It instantly transforms into a permanent Payable Record in the Payables grid, flagged as approved and ready for accounting payout.